At Minster Grange we take privacy very seriously and are currently updating all our records and processes to ensure that we are fully meeting the data protection standards introduced by the General Data Protection Regulation (GDPR) on 25 May 2018.

We are registered as data processors with the Information Commissioner’s Office (ICO).

The categories of information that we collect, hold and may share include:

  • personal information (such as name, address, date of birth)
  • characteristics (such as ethnicity, language, nationality, country of birth).

We collect and use information under the following lawful bases established by the GDPR.

  • Legitimate interests: the processing involves using your data in ways you would reasonably expect and which have a minimal privacy impact.
  • Legal obligation: the processing is necessary for us to comply with the law (submitting data to Government Departments for example).

We routinely share information with:

  • local authorities
  • government departments

We do not share information with anyone without your consent unless the law and our policies allow us to do so.

We are required to share certain data with official bodies (such as HMRC or the Department for Work and Pensions (DWP)) on a statutory basis.

Data collection requirements

To be granted access to any information we hold, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

We do not keep data for any longer than necessary and do not allow its use for any purpose other than that for which it has been collected. Should new processes be introduced into the organisation or innovative uses of the data we hold, you will be kept informed at each stage.

Requesting access to your personal data

Under the GDPR, you have the right to request access to information about you that is held by this organisation. To make a request for your personal information, contact Monica McGlynn who will deal with the request within 30 days.